Tender participation is open to all foreign companies participating either individually or in a group (consortium). All goods supplied under this contract must be of good quality. The Board does not publish INVITATION TO TENDER on our website since we work with accredited brokers. This is inline with the law that established the commission.
A tender document is available for all bids and may be secured through our accredited brokers upon payment of tender document fees which may not be less than 3,950 US Dollars, depending on the product to be supplied.
Follow these steps to participate in our tender process.
Prepare all required bidding documents including proforma invoice, letter of intent, and company profile.
Submit all documents to the contract awarding committee through your accredited agent/broker.
The committee evaluates all bids based on quality, price, and other selection criteria.
Successful bidders are notified and proceed to contract signing and legalization.
Bidders/Suppliers should submit the following bidding documents to the contract awarding committee of NDPB.
A detailed proforma invoice (ex works, CIF) covering the products to be supplied.
A letter of intent stating the supplier's ability to handle the contract.
A letter authorizing and appointing a local company as agent/representative for the tender process.
Detailed information about your company, including history, capabilities, and relevant experience.
Participating companies must have a local agent (broker) as part of their representatives. The local agent shall source and contact suppliers and provide them with all relevant information regarding the tender.
Our accredited agents are familiar with the tender process and requirements, ensuring a smooth application process. They serve as the liaison between your company and the NDPB throughout the tender process.
To ensure the legitimacy of the process, only work with agents who can provide proper identification and authorization from NDPB. If you need assistance finding an accredited agent, please contact our office directly.
Contracts can be signed and sent electronically (by email) or through an accredited attorney appointed by the tenderer. However, if the commission requests that the participating tenderer(s) appear in person, they should avail themselves at this invitation.
All signed contracts must be legalized at the High Court of Justice to ensure their validity and enforceability.
As per contractual laws of the member states, every contract winner is mandated to provide a legal representative (Attorney) of national origin who should be a senior advocate of the country when the commission deems it necessary to have their service.
All contracts must be insured so as to protect both the buyer and the supplier against unforeseen circumstances.
The successful bidder shall provide a performance guarantee in writing immediately after signing the contract at the Ministry of Justice. This guarantee must be provided together with the return of the counter-signed contract not later than 5 days after the tenderer receives the contract from the Contracting Authority.
Note: If the selected tenderer fails to provide such a guarantee within this period, the contract will be void and may be cancelled and re-awarded to a rival firm.
Payment for the supply of goods and services shall be made inline with the contractual agreement that will be signed by both parties at the High Court of Justice.
Every Tenderer that wins a contract may be under obligation to pay government taxes where needed. Tax Waiver may be granted to products as the government wishes.
The following criteria will be applied/considered for the selection of bid winners:
Product quality, competitive price, product country of origin, and company profile shall be considered.
The average annual turnover of the tenderer must exceed the invoice value with 10% maximum.
The financial situation of the tenderer should not be in deficit, taking into account debts, at the beginning and end of year.
Submitted bidding documents will be opened by the members of the Committee under the auspices of the chairman of the commission over a given period of time as the commission wishes. Only shortlisted companies will be contacted.
Participating companies may submit only one tender per lot. In cases where various items are needed, tenderers may be allowed to supply more than one bid.
This limitation ensures fair competition and allows the committee to evaluate each bid thoroughly. It also prevents any single company from monopolizing the procurement process.
Find answers to common questions about our tender process.
You can contact our office directly for a list of accredited brokers/agents. We recommend verifying the credentials of any agent before engaging their services to ensure they are officially recognized by NDPB.
Failure to fulfill a contract after winning a bid may result in forfeiture of your performance bond and potential blacklisting from future tenders. It's important to ensure you have the capacity to deliver before submitting a bid.
Once a bid is submitted, modifications are generally not allowed. However, in exceptional circumstances, you may submit a formal request for modification through your accredited agent before the bid opening date.
The evaluation process typically takes 2-4 weeks depending on the complexity of the tender and the number of bids received. Shortlisted companies will be contacted after the evaluation is complete.
Yes, there may be additional costs including registration fees for foreign suppliers (minimum $3,950), product registration fees for food and drug items, legal fees for contract legalization, and applicable taxes. Your accredited agent can provide a detailed breakdown of all potential costs.
Join companies from around the world in our transparent and competitive procurement process.
